Finding the right way to register for the Canton Fair can feel confusing and overwhelming at first.

To register for the Canton Fair, visitors need to create an account on the official website, provide valid identification, and apply for the Buyer Badge, which grants access to the exhibition.

If you are new, the process might sound complex, but once you understand the steps, it becomes simple. Let me guide you through it.

What documents do I need to register for the Canton Fair?

Many first-time visitors feel stressed because they worry about missing documents.

To register, you need a valid passport, business license or company certificate, and a recent passport-style photo to apply for the Buyer Badge.

Why these documents are important

The Canton Fair is not just a trade show. It is a controlled business environment. Organizers require documents to verify your identity and confirm you are a legitimate buyer. Without these, you cannot enter.

A breakdown of key documents

From my experience, preparing these early saves a lot of stress. I once delayed uploading my photo, which caused extra processing time. So, I always remind buyers to prepare everything at least a week before.

How do I apply for the Canton Fair Buyer Badge?

Many people think they can just walk in, but entry requires a special badge.

You must register online on the official Canton Fair website¹, submit required documents, and then pick up your Buyer Badge² at the registration office upon arrival.

Step-by-step process

The Buyer Badge is your key to enter the fair. Without it, you cannot talk to suppliers or walk into the halls.

1. Visit www.cantonfair.org.cn.
2. Create an “Overseas Buyer” account using accurate personal and company details.
3. Complete company verification by uploading a valid business license or permit.
4. Upload passport and photo.
5. Apply for the invitation letter to support your visa application.
6. Once approved, you’ll receive a confirmation slip and eBadge QR code.
7. Pick up your physical IC card Buyer Badge at the venue or a nearby registration point (hotel, airport, ferry terminal).

My personal tip

I usually collect my badge at the West Complex registration desk, which is less crowded. One time, I went to the main desk, and the queue was more than an hour long. Planning your collection point saves time and energy.

Can I register on-site at the Canton Fair?

Some buyers forget to register online and worry about being left out.

Yes, you can register on-site at the Canton Fair³, but the process takes longer, requires more documents, and may involve a fee.

Online vs. On-site

On-site registration is possible, but it is not efficient. You still need to show your passport, business license, and photo. The difference is that you must wait in line, fill out forms, and possibly pay around 100 RMB (~15 USD).

My advice

I only recommend on-site registration if online is not possible. For example, a friend of mine flew from Manila without registering online because of last-minute changes. He spent almost two hours in line and paid extra. If you can, always do it online before traveling.

Do I need an invitation letter for the Canton Fair?

This question often confuses new buyers who also need a visa.

An invitation letter⁴ is not required to enter the fair, but it is important for visa applications⁵ and customs clearance.

When you need it

If your country requires a Chinese business visa (M Visa), the invitation letter from the Canton Fair can support your application. You can request it online through your verified buyer account.

Why it helps

The invitation letter shows the Chinese Embassy that you are traveling for business. It increases the chances of getting your visa approved. I once applied for a visa with only my hotel booking, and the process was slow. With the invitation letter, my later applications went much faster.

Frequently Asked Questions (Q&A)

Q: Can I register without a business license?
A: Yes. If you are a first-time buyer without a registered company, you may use a business card that clearly shows your name, company, and contact number.

Q: Is registration really free?
A: Yes. Online registration is free for overseas buyers. However, registering on-site may cost around 100 RMB (~15 USD).

Q: Can I use one badge for all three phases of the fair?
A: No. Each phase requires a separate badge. Plan your trip according to the product category you’re interested in.

Q: Can I reuse my badge from a past fair?
A: Yes. Returning buyers can swipe their old badge for entry without re-registering.

Q: Where can I pick up my badge?
A: Options include the venue, nearby hotels, Guangzhou airport, and the Pazhou Ferry Terminal. Check the official site for updated locations.

Q: What if I lose my badge?
A: Buyer Badges are IC cards. Keep them safe from magnets, damage, or loss. Reissuing might take time and incur a fee.

Q: Can I log in without a password?
A: Yes. The system supports SMS login as well as email/password login, making access easier.

Q: How early should I register?
A: At least one month before the fair. Early registration allows access to exhibitor tools, express badge counters, and visa processing.

Q: Is there help available during the registration process?
A: Yes. The Canton Fair offers a help center at cantonfair.org.cn/en-US/customPages/help, available daily from 9am–6pm (Beijing Time).

Conclusion

Register early, upload all documents, and use online tools to make your Canton Fair experience smooth and stress-free.